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Regulations on Establishment and Operation of Subcommittees of the Association of Northeast Asia Regional Governments2016-11-17

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Regulations on Establishment and Operation of Subcommittees of the Association of North East Asia Regional Governments

  • (Establishment) October 21, 1998
  • (Partial Revision) September 4, 2007
  • September 2, 2008
  • October 28, 2010
  • July 19, 2011
  • September 11, 2013
  • October 29, 2018

The present regulations stipulate rules regarding establishment and operation of subcommittees in accordance with Clause 4 of Article 11 of the Charter of NEAR.

Article 1 (Establishment)

  • For smooth operation of individual projects or tasks (hereinafter referred to as "Individual Projects") proposed at conferences of the Association of North East Asia Regional Governments, subcommittees shall be established for each field of work.

Article 2 (Name and Working Area) The names of the subcommittees shall be as follows :

  1. Subcommittee on Economy & Humanities (revised on September 11, 2013)
  2. Subcommittee on Environment
  3. Subcommittee on Educational and Cultural Exchange (integrated on September 2, 2008)
  4. Subcommittee on Disaster Prevention
  5. Deleted
  6. Deleted
  7. Subcommittee on Oceans and Fishery (September 2, 2008)
  8. Subcommittee on Tourism (September 2, 2008)
  9. Subcommittee on Mineral Resources Development and Coordination (October 28, 2010)
  10. Subcommittee on Energy and Climate Change (October 28, 2010)
  11. Deleted
  12. Subcommittee on Life & Medical Industry (July 19, 2011)
  13. Subcommittee on Agriculture (July 19, 2011)
  14. Subcommittee on Sports (September 11, 2013)
  15. Subcommittee on Logistics and Transportation (September 26, 2017)
  16. Subcommittee on E-Commerce (September 26, 2017)
  17. Subcommittee on International Exchange of Human Resources (September 26, 2017)
  18. Subcommittee on Innovation Plus (October 29, 2018)
  19. Subcommittee on Youth Policy (October 29, 2018)
  20. Subcommittee on Traditional Medicines (October 29, 2018)

Article 3 (Functions)

  1. Each subcommittee reviews and discusses methods to materialize and realize project plans by coordinating opinions among regional governments in order to promote effective execution of "Individual Projects" led by member regional governments which initiated them.52 Appendix
  2. Each subcommittee shall report the results of the review and discussion on “Individual Projects” proposed by regional governments to the Working Committee.

Article 4 (Structure)

  • Each subcommittee consists of directors of local government divisions who have interest in the field that each subcommittee is responsible for.

Article 5 (Operation)

  1. An elected member regional government (hereinafter referred to as “Coordinator”) shall be in charge of liaison, coordination and operation of each subcommittee.
  2. The office term of a "Coordinator" is two years, and it can be reelected. Upon request, a subcommittee can be co-operated with co-hosting coordinator. (revised on July 19, 2011)
  3. In principal, the operation of a subcommittee shall be based on telecommunications such as postal mail and fax.
  4. Each subcommittee should convene once a year for a meeting or NEAR-related activity during its term as coordinator. (revised on July 19, 2011)
  5. The coordinator should endeavor to allow as many participants from NEAR member regional governments to participate in the subcommittee meeting.
  6. If necessary, Working Committee can conduct evaluations on subcommittee’s operation. (July 19, 2011)
  7. The NEAR Secretariat may propose a replacement of subcommittee coordinators to the Working Committee if the subcommittee has not run meetings more than two years and another regional government wishes to take over the role of coordinator. (newly enacted on October 29, 2018)
  8. The replacement of the coordinator of subcommittees will be decided at the Working Committee where the majority of the members are present and the members with the right to vote cast a majority (more than half) yes vote. (newly enacted on October 29, 2018)

Article 6 (Participation)

  1. All member regions are eligible to participate in a subcommittee. (revised on July 19, 2011)
  2. For efficient operation and practical outcomes of each subcommittee, the coordinator may invite specialists, experts or business persons from NEAR member regional governments.

Article 7 (Expenses)

  • Expenses for the operation of each subcommittee shall be borne by the “Coordinator.” In the event of a Sub- Committee meeting being convened, expenses for transportation and accommodation shall be covered by participating regional governments, in principle.

Article 8 (Relation to the Secretariat)

  • Each "Coordinator" shall send updated information of the subcommittee to the Secretariat, which shall distribute the documentation to the rest of the regional governments. (revised on July 19, 2011)

Article 9 (Revision of Regulations)

  • Revision of the present regulations shall be decided by the Working Committee.

Article 10 (Effectuation)

  • These regulations shall take effect and be in full force on 11 September, 2013 (revised on September 11, 2013)53 Appendix

Supplementary Provision

These regulations shall take effect and be in full force on October 21, 1998.

Supplementary Provision

These regulations shall take effect and be in full force on September 4, 2007.

Supplementary Provision

These regulations shall take effect and be in full force on September 2, 2008.

Supplementary Provision

These regulations shall take effect and be in full force on October 28, 2010.

Supplementary Provision

These regulations shall take effect and be in full force on July 19, 2011.

Supplementary Provision

These regulations shall take effect and be in full force on September 11, 2013.

Supplementary Provision

These regulations shall take effect and be in full force on September 26, 2017.

Supplementary Provision

These regulations shall take effect and be in full force on October 29, 2018.