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Regulations on Membership Fee System

About Us Introduction Regulations on Membership Fee System

Regulations on Membership Fee2016-11-09

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(Establishment) September 28, 2016

(Partial Revision) September 26, 2017
[Enforcement September 26, 2017]

Article 1 (Purpose)

  • This regulation seeks to prescribe matters related to the management and operation of the membership fee and its usage.

Article 2 (Principles of Accounting)

Accounting shall be conducted by the principles below.

  1. The Secretary General shall maintain transparency and reliability of the accounting process by submitting objective and evidential documents.
  2. The Secretary General shall disclose information on the operation of the membership fee when requested by members and shall manage it effectively.
  3. The Secretary-General shall manage the membership fee effectively.

Article 3 (Fiscal Year)

  • The fiscal year of the Association shall be from January 1 to December 31 of each year.

Article 4 (Responsibilities in Accounting)

  • The Secretary General shall be responsible for the management of the membership fee, and for any related processes.

Article 5 (Membership Fees)

The membership fee shall be applied in accordance to the following clauses:

  1. Each member shall pay an annual fee of USD 1,000.
  2. The currency that shall be used is United States Dollars (USD), and the fee shall be paid by April 30 of each fiscal year. NEAR members who are new to the Association shall pay the fee starting in the year following the approval of its membership.
  3. Membership fees may be adjusted at the General Assembly depending on economic status.

Article 6 (Regulation of Member Rights)

When a member fails to pay the membership fee, the rights of members may be restricted by the Secretariat.

  1. Each regional government which has paid the membership fee shall have the right to vote at the General Assembly and the Working Committee and the right to vote for board members, as well as become eligible to become board members.
  2. The rights of members listed in the in Article 6 (1) can be restricted when a member fails to pay the membership fee more than twice.

Article 7 (Execution)

  • The fund shall be used for development and projects of NEAR to meet the common goals of the members. The Secretariat shall gather the opinions of members when selecting projects that require funding.

Article 8 (Installation, Composition, and Operation of the Deliberation Committee)

  • The Deliberation Committee shall install, compose, and operate in accordance to the following clauses:
    1. The Deliberation Committee constitutes of one person at a managerial or director level of each member country that dispatched public officers to Secretariat. However, in case of the Republic of Korea, the Committee member will be elected from regions other than North Gyeongsang Province and exclude regional members, including auditors.
    2. The term of each committee member shall be within the period of secondment of dispatched officials from each member country.
    3. The Review Committee shall have a chairperson and he/she will be elected by mutual vote.
    4. To facilitate the smooth operation of the Deliberation Committee, the committee shall be operated by a suitable person who is in charge of the Secretariat.
    5. The Chairman of the committee shall hold a meeting more than once a year. However, if there has a difficulty in convening committee members, it can be resolved in writing.
    6. A meeting of the Deliberation Committee shall be formed by more than half of the members present and resolved by the votes of more than half the members.

Article 9 (Budget Planning for Fee Conduction)

  • The Secretary General shall draw up and submit a general budget plan for the following year to the board of directors for approval by June 30.

Article 10 (Deliberation and Decision)

  1. A request for the approval of financial plans submitted by the Secretary General and approved by the Deliberation Committee must be made at least 1 month before the meeting of the General Assembly or Working Committee is held.
  2. Financial plans shall be approved by the decision of the General Assembly or Working Committee.

Article 11 (Budget and Execution of Project Plans)

  1. The Secretary-General shall execute budgets and project plans approved at the General Assembly and the Working Committee.
  2. The Secretary-General may make necessary expenditures after receiving the Chairperson’s approval in case of extraordinary disbursements. In such cases, the Secretary-General shall need to report and get approval at the General Assembly and the Working Committee held for the current year.

Article 12 (Examination of Accounts)

  1. The Secretary General shall prepare and communicate to auditors periodical financial reports by May 31 every fiscal year.
  2. Auditors shall submit audit reports and comments to the Secretariat a month before the meeting of the General Assembly or Working Committee, and the reports shall be approved at the meeting.

Article 13 (Appointment and Term of Auditors)

  • The appointment and term of auditors shall be executed in accordance with Article 7(Executives) and Article 8(Functions) of the Charter.

ADDENDUM

  • These Articles shall enter into force on January 1, 2017. (However, the payment time of membership fee shall be determined at the 12th Working Committee in 2019.) <Revised: September 26, 2017>